Best Pilates Software in 2026: 9 Platforms Compared

Running a Pilates studio requires more than putting classes on a calendar. You need to manage reformer capacity, private sessions, memberships, class packs, cancellations, waitlists, instructors, payments, and client communication — often at the same time.

The right Pilates software brings those tasks together. Instead of managing bookings through Instagram messages, payments through separate links, and memberships in spreadsheets, studio owners can give clients one simple place to book and pay while keeping the business organised behind the scenes.

For most small and growing Pilates studios, Time2book is our top choice in 2026. It combines class scheduling, private appointments, memberships, class packs, online payments, waitlists, client management, reminders, and reporting without the complexity of larger enterprise fitness platforms.

Try Time2book free today and manage your Pilates bookings, payments, memberships, and clients in one place.

In this guide, we'll compare the best Pilates software in 2026, including Time2book, Mindbody, Momence, Glofox, WellnessLiving, Vagaro, bsport, Mariana Tek, and Momoyoga.

What Is the Best Pilates Software in 2026?

Time2book is the best Pilates software for most small and growing Pilates studios that want straightforward scheduling, payments, memberships, client management, and a modern booking experience.

For larger or more complex businesses, the answer may be different. Mindbody offers a large fitness marketplace and extensive ecosystem, Mariana Tek is designed for sophisticated boutique fitness brands, while Momence and WellnessLiving provide broader marketing and business-management functionality.

The important question is not which platform has the longest feature list. It is which platform best fits how your Pilates studio actually operates.

Best Pilates Software at a Glance

*Vagaro lists its current US $23.99 base price as a limited-time price. Pricing checked in August 2026 and may vary by country, plan, billing period, payment processing, staff count, and add-ons.

How We Compared the Best Pilates Studio Software

Pilates businesses have slightly different requirements from conventional gyms. A general gym may sell hundreds of open-gym memberships, while a reformer studio may have only eight or twelve places available in its most popular class.

For this comparison, we focused on features Pilates studios are likely to use every day.

Class and Reformer Scheduling

Your Pilates booking software should make it easy to create recurring mat, reformer, tower, chair, or other group sessions and control exactly how many clients can attend.

If your studio owns eight reformers, your system needs to recognise that there are exactly eight sellable places.

Private and Semi-Private Appointments

Many Pilates businesses offer both group classes and private training.

A good Pilates scheduling software should therefore support:

• Group classes
• Private 1:1 sessions
• Duets
• Semi-private sessions
• Different instructors
• Different locations or rooms

Managing appointments and classes from separate systems creates unnecessary admin.

Memberships and Class Packs

Pilates studios often sell more than one pricing option.

Common examples include:

• Drop-in classes
• 5-class and 10-class packs
• Monthly memberships
• 4, 8, or 12 sessions per month
• Unlimited memberships
• Introductory offers
• Private-session packages

Your software should make these offers easy for clients to understand, purchase, and use.

If you're deciding what to offer new clients, see our guide to Pilates intro offer ideas.

Waitlists and Cancellations

Waitlists are particularly valuable for reformer Pilates.

If somebody cancels a fully booked 10-person class, that place should become available quickly enough for another client to take it.

Your booking software should also work alongside a clear Pilates studio cancellation policy so clients understand booking deadlines, late cancellations, and no-show rules.

Client Booking Experience

Do not evaluate Pilates management software only from the admin dashboard.

Look at what your clients experience.

Can someone:

1. Open your booking page on a phone?
2. Understand your schedule?
3. Choose a class?
4. Buy the correct plan?
5. Pay?
6. Complete the booking without contacting you?

Every unnecessary step creates another opportunity for a potential client to leave.

Payments

Compare more than the monthly software subscription.

Look at:

• Card processing fees
• Additional platform transaction fees
• Recurring payment support
• Apple Pay and Google Pay
• In-person payments
• Refund handling

For a studio processing significant monthly revenue, payment fees can matter more than the difference between two software subscription prices.

Client Management and Reporting

Useful Pilates studio management software should provide a clear view of clients, bookings, attendance, active memberships, payments, and business performance without requiring several separate tools.

1. Time2book — Best Pilates Software Overall

Best for: Small and growing reformer, mat, and boutique Pilates studios that want a modern and uncomplicated system.

Time2book is a modern all-in-one platform for fitness studios. Its Pilates studio software combines the core tools a Pilates business needs without trying to turn everyday studio management into an enterprise software project.

Studios can schedule recurring group classes alongside private appointments, set capacities, manage waitlists, sell memberships and class packs, accept payments, track attendance, and maintain client profiles.

That makes it particularly suitable for studios combining reformer classes with private or semi-private sessions.

Key Features

• Group Pilates class scheduling
• Private appointment booking
• Memberships, class packs, and drop-ins
• Waitlists and cancellation rules
• Online and in-person payments
• Client management and attendance tracking

Time2book also supports automated reminders, gift cards, discount codes, analytics, policies and waivers, and an on-demand video library.

Time2book Pricing

Time2book currently starts at:

• Starter: $39/month, or $29/month billed annually
• Growth: $79/month, or $59/month billed annually
• Professional: $129/month, or $99/month billed annually
• Business: $259/month, or $199/month billed annually

All plans include unlimited bookings.

Pros

• Modern interface designed to keep everyday studio management simple
• Supports both Pilates group classes and private appointments
• Memberships, packs, payments, waitlists, clients, and scheduling are managed together
• Easy booking experience for clients
• Good fit for new and growing boutique studios

Cons

• Smaller integration ecosystem than long-established platforms such as Mindbody
• Large franchises with highly specialised enterprise requirements may need more complex software

Why Choose Time2book?

Time2book is particularly attractive when you want the benefits of an all-in-one Pilates management system without an overwhelming admin experience.

Instead of adding hundreds of peripheral features, it focuses heavily on the workflows studios use repeatedly: creating classes, taking bookings, selling plans, collecting payments, managing clients, and understanding what is happening in the business.

2. Mindbody — Best for Marketplace Exposure and Larger Studios

Best for: Established Pilates studios that want a large fitness ecosystem, marketplace exposure, and room to add more advanced functionality.

Mindbody is one of the most established names in fitness and wellness software.

Its Starter plan includes booking, payments, reporting, website booking tools, and a listing in the Mindbody consumer app. Higher tiers introduce more advanced scheduling, reporting, resource management, Pick-a-Spot functionality, promotions, marketing automation, and other growth features.

Mindbody Pricing

Mindbody now starts at $79 per month per location in the United States. Accelerate and Ultimate pricing is provided through sales.

Pros

• Access to the Mindbody consumer marketplace
• Extensive ecosystem and feature set
• Strong option for larger and multi-location businesses
• Advanced reporting and marketing functionality available
• Established platform with migration and onboarding support

Cons

• More functionality can mean more complexity for a small Pilates studio
• Total cost depends on plans, add-ons, locations, and transaction-related fees

Mindbody vs Time2book

Mindbody makes sense when marketplace discovery, advanced marketing, and a broad ecosystem are major priorities.

If your studio primarily wants modern scheduling, memberships, packs, payments, waitlists, and client management with less operational complexity, Time2book is a simpler Mindbody alternative for Pilates studios.

For a deeper comparison, read How to Run a Pilates Studio Without Mindbody.

3. Momence — Best for Marketing and Hybrid Studios

Best for: Pilates studios that want strong marketing tools alongside classes and digital content.

Momence combines booking management with marketing, email and SMS campaigns, on-demand video, courses, newsletters, mobile apps, point of sale, and other studio-management features.

This can be particularly useful for hybrid Pilates businesses offering both in-person classes and digital content.

Momence Pricing

Momence currently offers:

• Basic: Free
• Pro: $60/month
• Custom: $199/month

Its pricing structure also includes different platform and payment processing fees depending on the plan and country, so studios should compare total cost rather than subscription price alone.

Pros

• Strong marketing functionality
• On-demand video and courses
• Supports classes, appointments, events, and experiences
• Useful for studios running multiple types of offers

Cons

• Broad functionality can be unnecessary for studios needing straightforward booking
• Platform and processing fee structures require careful comparison

Momence vs Time2book

Choose Momence if marketing automation and digital content are central to your operating model.

Choose Time2book if you prefer a simpler system centred around bookings, payments, plans, waitlists, and client management.

4. Glofox — Best for Branded Fitness Experiences

Best for: Growing boutique Pilates brands that place a strong emphasis on mobile apps, member engagement, and expansion.

Glofox is built specifically for gyms and fitness studios. Its Essential plan includes booking and scheduling, member management, payment processing, payroll, reporting, and client and staff apps.

More advanced plans introduce lead capture, targeted communications, advanced reporting, community tools, and multi-location capabilities. A custom-branded member app is available as an add-on on some plans and included with Elite.

Glofox Pricing

Plans currently start at $99 per month.

Pros

• Purpose-built for fitness businesses
• Strong member and mobile-app experience
• Good tools for growing and multi-location businesses
• Scheduling, payments, CRM, and reporting in one ecosystem

Cons

• Higher starting cost than lighter booking platforms
• Some of its most attractive functionality is tied to higher plans or add-ons

Glofox vs Time2book

Glofox is worth considering if developing a branded app ecosystem is strategically important. Time2book is better suited to studios that want a modern client booking experience without making a custom app the centre of the business.

5. WellnessLiving — Best Feature-Heavy All-in-One Platform

Best for: Pilates studios wanting a broad collection of operational, marketing, staff, and client-management tools.

WellnessLiving has a dedicated Pilates offering and supports both classes and appointments.

Its platform includes client and staff apps, payment processing, notifications, client management, reporting, marketing tools, lead management, loyalty programs, and additional functionality depending on the plan.

WellnessLiving Pricing

Standard monthly pricing currently starts at:

• Starter: $69/month
• Business: $199/month
• BusinessPro: $349/month

WellnessLiving is currently advertising temporary discounts on some plans, so long-term pricing is more useful when comparing platforms.

Pros

• Very broad feature set
• Dedicated Pilates studio solution
• Classes and appointments supported
• Strong marketing and client-management capabilities
• Higher plans include more advanced business tools

Cons

• Can be more software than a small boutique studio needs
• Standard prices increase substantially at higher tiers

6. Vagaro — Best Low-Cost Starting Point

Best for: Budget-conscious Pilates businesses that want a low-cost entry point into business-management software.

Vagaro serves a broad range of fitness, wellness, and beauty businesses and combines bookings with payments and additional business-management functionality.

Its pricing is structured around the business and number of bookable employee calendars.

Vagaro Pricing

In the United States, Vagaro currently lists a $23.99 monthly base subscription as a limited-time price. One employee calendar is included, with additional employee calendars costing $10 each per month up to its specified threshold. Premium features are available at additional cost.

Pros

• Low advertised starting price
• Flexible for businesses offering multiple service types
• Broad ecosystem of optional features
• Scales pricing according to bookable employee calendars

Cons

• The headline subscription price does not necessarily represent your final cost
• Broader salon and wellness positioning means it is less Pilates-focused than boutique fitness platforms

7. bsport — Best for Boutique Studio Management

Best for: Boutique Pilates businesses wanting advanced studio features and a platform built around class-based businesses.

bsport is strongly focused on boutique studios.

Its entry-level Start plan includes unlimited bookings, website booking, online payments, marketing tools, and staff management. Higher tiers introduce integrations, on-demand classes, SMS, push notifications, branded apps, self check-in, automated instructor substitution, and Choose Your Spot.

bsport Pricing

Pricing is quote-based. bsport does not offer a standard free version or conventional free trial, although it says new studios may receive an initial free period and progressive pricing as part of their contract.

Pros

• Designed around boutique studio operations
• Strong scheduling and member-management functionality
• Advanced tools for premium client experiences
• Choose Your Spot can be useful for equipment-based studios

Cons

• No public starting price makes quick cost comparison difficult
• Advanced functionality may be unnecessary for a small studio

8. Mariana Tek — Best for Premium and Multi-Location Pilates Brands

Best for: Established boutique fitness brands and Pilates businesses planning significant scale.

Mariana Tek, part of Xplor, is designed for boutique fitness operators.

Its core platform includes multi-location management, unlimited class schedules and instructors, intro offers, packs, memberships, CRM, reporting, kiosk check-in, waivers, forms, and branded mobile apps. Higher packages add marketing automation, two-way texting, gamification, feedback tools, and additional growth functionality.

Mariana Tek Pricing

Mariana Tek does not publish fixed prices. Studios need to request a demo and quote.

Pros

• Strong multi-location functionality
• Unlimited schedules and instructors
• Premium branded client experience
• Advanced reporting, CRM, and growth tools
• Designed to scale with sophisticated studio operations

Cons

• No transparent public starting price
• Likely more complex than necessary for many independent Pilates studios

9. Momoyoga — Best Simple Option for Solo Instructors

Best for: Solo instructors and small class-based Pilates businesses wanting inexpensive scheduling and memberships.

As the name suggests, Momoyoga was primarily created for yoga teachers and studios. However, some of its core functionality also suits straightforward Pilates businesses.

The Standard plan includes unlimited memberships and passes, booking and cancellation windows, waitlists, video playlists, and export tools. Recurring memberships, branding, promo codes, and additional account functionality arrive on Plus.

Momoyoga Pricing

Current annual-billing prices are:

• Free: €0
• Standard: €29/month
• Plus: €59/month
• Custom: €179/month

The Free plan includes a 5% platform fee on online payments in addition to standard payment fees.

Pros

• Free entry-level option
• Affordable Standard plan
• Straightforward scheduling
• Waitlists, memberships, and class passes available
• Good option for individual instructors

Cons

• Designed primarily around yoga rather than Pilates
• More complex Pilates studios may need deeper appointment, team, or operational functionality

What Type of Pilates Software Does Your Studio Need?

Not every Pilates business needs the same system.

Reformer Pilates Studios

Capacity management should be one of your highest priorities.

If you own ten reformers, a class cannot simply expand from ten clients to twelve when demand increases. Your reformer Pilates software needs clear capacity limits, waitlists, cancellations, and attendance tracking.

Memberships and class packs are also important because regular reformer clients commonly attend multiple sessions each month.

Mat Pilates Studios

Mat classes usually have more flexible capacity, so booking simplicity and recurring schedules may matter more than equipment allocation.

Look for easy class creation, online payments, memberships, packs, reminders, and instructor management.

Studios Offering Private Pilates Sessions

If private training is a major part of your business, make sure your software supports appointments as well as classes.

Clients should be able to view instructor availability and reserve a 1:1 session without contacting your studio manually.

Studios Offering Both Classes and Private Sessions

This is where an all-in-one system becomes particularly valuable.

Running group classes in one platform and private appointments in another makes it harder to understand instructor availability, payments, and individual client activity.

Time2book supports both from the same system.

Which Pilates Software Is Best for Your Studio?

There is no advantage in paying for enterprise software if most of its functionality will never be used.

Likewise, the cheapest booking tool can become expensive if staff spend hours every week manually doing things the system cannot handle.

How Much Does Pilates Studio Software Cost?

Pilates studio software can cost from free to several hundred dollars per month, depending on the platform, number of employees, locations, features, and billing model.

The subscription price is only one part of the calculation.

Subscription Cost

A solo instructor might use a free or entry-level plan, while a larger studio may pay $100–$300+ per month for advanced management, marketing, or multi-location functionality.

Payment Processing and Platform Fees

Payment costs can eventually outweigh differences in monthly subscriptions.

For example, consider a studio processing $20,000 per month.

An additional 1% transaction fee equals:

$200 per month — or $2,400 per year.

That means choosing software based solely on a $20 difference in subscription price can be misleading.

Add-On Costs

Check whether you need to pay extra for:

• Additional instructors
• Additional locations
• SMS
• Marketing automation
• Branded mobile apps
• Advanced reports
• POS
• Data migration
• Integrations
• On-demand video
• Staff management

Always estimate your likely total monthly cost, not just the advertised headline price.

If you're still planning your business, include software, equipment, rent, payroll, and payment processing in your Pilates studio business plan.

Pilates Studio Software Checklist

Before choosing a Pilates booking system, ask:

• Can clients book easily from their phones?
• Can I manage both classes and appointments?
• Can I create recurring reformer classes?
• Can I limit capacity based on available equipment?
• Does it support waitlists?
• Can I sell memberships?
• Can I sell class packs?
• Can I create intro offers?
• Can clients pay when booking?
• What are the payment and platform fees?
• Can I set cancellation rules?
• Does it send automatic reminders?
• Can I track attendance?
• Can instructors manage their schedules?
• Can I see client booking and purchase history?
• Can I export my client data?
• How much will the software actually cost as my team grows?
• Can it support another location if I expand?

Do not choose based only on a product demo. Create the same real-world workflow you expect clients to use: purchase an intro offer, book a reformer class, cancel it, join a waitlist, and then book a private appointment.

The experience should feel straightforward from beginning to end.

Frequently Asked Questions About Pilates Software

Final Thoughts: Choosing the Best Pilates Software

The best Pilates software should make your studio simpler to run.

Clients should be able to find a class, choose the right membership or pack, pay, and book without messaging your team. Staff should be able to manage schedules, cancellations, memberships, attendance, and client information without jumping between multiple systems.

Large platforms such as Mindbody, Mariana Tek, WellnessLiving, and Glofox can be strong choices for studios with complex requirements. Momence is attractive for marketing-heavy businesses, while Vagaro and Momoyoga provide lower-cost entry points.

For small and growing Pilates studios, Time2book offers a simpler balance of scheduling, memberships, class packs, payments, waitlists, appointments, client management, and reporting in one modern platform.

Try Time2book free today and simplify your studio bookings, payments, memberships, and client management.