Free studio policy generator

Pick your rules and get a ready-to-edit cancellation, no-show and refund policy for your studio.

Your studio

Cancellations

Late cancellation or no-show

Arrival and refunds

Turn away late arrivals after
Refunds
Updates as you type

Your Studio - Studio Policy

Cancellations

Please cancel at least 24 hours before your class or appointment starts so we can offer your spot to someone else.

If you cancel in time, your class credit goes back to your account and you can rebook. If you cancel later than that, the class credit will be forfeited.

No-shows

If you do not attend and have not cancelled, the class credit will be forfeited. Repeated no-shows may mean we restrict future bookings.

Late arrival

Please arrive a few minutes early. If you arrive more than 5 minutes after the start, we may not be able to let you in, for your safety and to avoid disturbing the class.

Your booking will then be treated as a no-show. Sessions start and end on time; arriving late does not extend your session.

Refunds

Payments are non-refundable. Cancelled bookings go back to your account as credit, except where the law requires otherwise.

Class packs and memberships are personal, cannot be transferred and must be used before they expire. Unused classes do not roll over.

Health and safety

Please tell your instructor about any injury, pregnancy, recent surgery or health condition before class. You take part at your own risk and should work within your own limits.

We may refuse or stop someone's participation if it is not safe for them or others, or if they ignore the instructor's directions.

In the studio

Grip socks are required on reformers.

Please keep phones on silent and wipe down equipment after use. We are not responsible for lost or stolen belongings.

If we cancel a session

We may cancel a session for reasons outside our control, such as instructor illness, equipment failure or force majeure. We will tell you as soon as we can and offer another time or a refund.

Changes

We may update this policy from time to time. By booking, you agree to the policy in place on the day of booking.

Changing an option rewrites the text, so make your own edits last. This is a template, not legal advice: have it checked against your local law before you use it.

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What a good studio policy covers

A short, plain policy prevents arguments. Keep each rule to a sentence or two and apply it the same way every time.

  • Cancellations: how much notice, and what happens if a client misses it. Most studios keep the class credit or charge the full price; some charge a flat fee.
  • No-shows: treat them the same as late cancellations, so there is one rule to remember. Read more about a no-show policy and late cancellations.
  • Late arrival: a cutoff of 5 to 10 minutes protects the class and the client's warm-up.
  • Refunds: say what happens to unused packs and memberships. Packs are usually non-refundable, non-transferable and expire.
  • Health and safety: ask clients to tell the instructor about injuries or pregnancy, and say they take part at their own risk.
  • Studio etiquette: phones on silent, grip socks or a mat, and no responsibility for lost belongings.

Want more detail? Our Pilates studio cancellation policy guide has fee examples and wording for tricky cases.

Example policy wording

Group classes (yoga, Pilates, dance). "Cancel at least 12 hours before class. Later cancellations and no-shows lose the class credit. Arrive no more than 5 minutes late."

Gym and personal training. "Sessions can be moved or cancelled up to 24 hours ahead. Inside 24 hours the full session fee applies."

Use the generator above to turn these into a complete document for your studio, in your currency.

Need clients to sign off on the risks too? Use the liability waiver generator.

Put it to work

A policy only helps if clients see it before they book. With booking software for your studio the policy appears at checkout and clients tick a box to agree. Also available for yoga studios, dance studios and personal trainers.

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