Add a client to an appointment

Sometimes you may want to add a client to a private appointment manually, instead of them booking through your public profile. In Time2book, you can do this directly from your schedule.

Step 1: Open your schedule

1. From the left-hand menu, click Schedule.
2. Click the + button in the top-right corner to open the Add to schedule panel.

Step 2: Select a service and time

1. In the Add to schedule panel, choose the service (e.g., Pilates 1-on-1).
2. Set the Date and Time for the appointment.

Step 3: Add a client

1. In the Client section, click Add client.
2. Use the search bar to find the client by name.
3. Select the client you want to add to the appointment.

Step 4: Choose membership

1. After selecting a client, you’ll see their available memberships.
2. Choose which membership to apply for this booking.
3. Click Confirm to continue.

If the client doesn’t yet have a membership, they can purchase one from your public profile, or you can add it manually.

Step 5: Confirm appointment

1. Review the details and click Add appointment.
2. The client will automatically receive an email and in-app notification about the booking.

That’s it

You’ve successfully added a client to a private appointment. The booking will now appear in your schedule, and both you and your client can manage it as usual.

If team members are linked to the service, the appointment is placed with one of them who works at that time. If none do, it’s placed with no one. You can see who in the Instructor row of Booking details, and change it there. See Team member working hours.