Running a Pilates studio today means juggling bookings, memberships, waitlists, reformer capacity, payments, and client communication — all while delivering an excellent class experience.
Mindbody has been the default software for many years, but Pilates studio owners often report the same issues:
High and increasing pricing
Complex setup that requires demos
Cluttered, outdated interface
Extra fees for onboarding
Long learning curve for staff and clients
And in 2025, the market has shifted. Pilates studios — especially reformer studios and independent instructors — now prefer faster, modern, lightweight software.
Newer platforms like Time2book offer a clean design, transparent pricing, and instant setup — without sales calls or hidden fees.
In this guide, we’ll cover the 5 best Mindbody alternatives for Pilates studios in 2025, with a focus on:
• Reformers and class capacity
• Memberships and class packs
• Easy online payments
• Simple client booking experience
• Modern studio workflows
Let’s dive in.
What Pilates Studios Should Look For in a Mindbody Alternative
Before switching software, make sure the platform supports the specifics of Pilates operations:
Must-have features
Reformer class scheduling with capacity control
Online payments via Stripe (credit/debit cards + Apple Pay)
Memberships + class packs
Client profiles + attendance history
Auto reminders for bookings
Fast setup without demos or onboarding calls
Fair, transparent pricing
If a platform forces sales calls or hides prices, it usually means extra fees. Pilates studios work best with tools that are simple, modern, and easy for clients.
Top 5 Mindbody Alternatives for Pilates Studios
1. Time2book
Best for: Small to mid-sized Pilates studios and independent instructors who value simplicity, design, and quick setup.
Time2book is a modern, lightweight booking and payment platform built specifically for Pilates, yoga, fitness studios, and personal trainers. It focuses on a clean interface, zero complexity, and instant onboarding — ideal for reformer studios that want to go live fast.
No demo calls, no setup fees, and no bloated modules.
Why Pilates studios choose Time2book
Reformer class management with capacity control
Appointments & group classes in one place
Memberships and class packs
Online payments via Stripe
Simple booking link for clients
Automatic confirmations and reminders
Staff-friendly interface
Pricing: From €19/month
Why it stands out:
Time2book is the only platform on this list where you can sign up instantly and launch your schedule in under an hour. It’s built for the way real Pilates studios operate — simple, fast, and clean.
2. Momence
Best for: Larger reformer studios offering workshops and online video libraries.
Momence has many features and suits studios that want everything: automations, reviews, workshops, courses, Zoom integration, on-demand video.
Key Features
Group & private classes
Automated email flows
On-demand video hosting
Packages & memberships
Pricing: From ~$199/month.
Ease of setup: Requires booking a demo.
3. Glofox
Best for: Larger Pilates + functional fitness studios with big membership bases.
Glofox is popular among gyms and boutique studios with higher volume. It includes a branded app and more advanced CRM tools.
Key Features
Membership management
Branded app
Automated reminders
CRM features
Pricing: Not publicly listed. Around ~$110/month.
Note: You’ll need to contact sales for an exact quote.
4. Arketa
Best for: Advanced Pilates studios that want a polished front-end booking experience.
Arketa is a beautiful, design-focused platform that combines bookings with website builder features, online programs, and membership options.
Key Features
Branded booking page
Payment & membership tools
Email automation
Course/workshop hosting
Pricing: From ~$139/month, with possible add-ons.
Note: Signup is closed; requires demo booking.
5. Kenko
Best for: Premium Pilates studios wanting a branded app and a high-end client experience.
Kenko is a polished, brand-focused management platform designed for boutique fitness studios. It’s visually refined, allows for a branded client app, and offers deeper customization than many competitors — making it a good fit for upscale Pilates studios.
Key Features
Branded mobile app (white-label)
Class scheduling & memberships
Client profiles and activity tracking
Customizable website embed tools
Clean, modern interface
Pricing: Starts at $299/month.
Note: App customization and integrations may include extra fees.
Comparison Table
When comparing Mindbody software alternatives, three things matter most — ease of use, setup speed, and pricing transparency. Many platforms still hide their costs behind demos or add setup fees, while the Mindbody app for business remains one of the most expensive and complex systems to launch.
Software | Best For | Starting Price | Ease of Setup | Ease of Use | Overall |
|---|---|---|---|---|---|
Time2book | Small-Mid size Pilates studios | €19/mo | 10/10 | 10/10 | 10/10 |
Momence | Studios offering workshops & on-demand video | $199/mo | 6/10 | 7/10 | 7/10 |
Arketa | Advanced studios wanting polished branding | $139/mo | 5/10 | 7/10 | 7/10 |
Glofox | Larger Pilates + hybrid fitness studios | $110+/mo | 7/10 | 7/10 | 7/10 |
Kenko | High-end studios needing branded apps & customization | $299/mo | 6/10 | 8/10 | 8/10 |
FAQs About Mindbody Alternatives
For most Pilates studios — especially reformer studios — Time2book is the best alternative. It’s simple, modern, affordable, and doesn’t require onboarding calls. Perfect for small and mid-sized studios that want a clean booking experience for clients.
The most common reasons:
High monthly cost
Extra onboarding fees
Complicated interface
Slow setup
Difficult for clients to navigate
Newer tools offer the same essentials without the complexity.
Time2book — you can create an account and have your booking page live in under an hour. No demos or sales calls required.
It works well for large studios with complex needs, but for most Pilates studios, it’s too expensive and heavy. Modern alternatives offer simpler workflows and better experiences.
Mindbody remains powerful, but it’s often more than small studios need. Many switch to alternatives with cleaner interfaces, better design, and transparent pricing
Final Thoughts
Choosing the right booking software is one of the most important decisions for running a successful Pilates studio. Mindbody has been an industry leader for years, but its pricing and complexity no longer match what smaller studios need.
If you want a tool that’s:
clean
modern
affordable
easy for clients
effortless for staff
fast to set up
Time2book is the strongest Mindbody alternative for Pilates studios in 2025.
It’s designed for real studio operations — reformers, memberships, class packs, appointments — without the clutter.
