Top 5 Mindbody Alternatives for Pilates Studios (2025)

Running a Pilates studio today means juggling bookings, memberships, waitlists, reformer capacity, payments, and client communication — all while delivering an excellent class experience.

Mindbody has been the default software for many years, but Pilates studio owners often report the same issues:

• High and increasing pricing
• Complex setup that requires demos
• Cluttered, outdated interface
• Extra fees for onboarding
• Long learning curve for staff and clients

And in 2025, the market has shifted. Pilates studios — especially reformer studios and independent instructors — now prefer faster, modern, lightweight software.

Newer platforms like Time2book offer a clean design, transparent pricing, and instant setup — without sales calls or hidden fees.

In this guide, we’ll cover the 5 best Mindbody alternatives for Pilates studios in 2025, with a focus on:

• Reformers and class capacity• Memberships and class packs• Easy online payments• Simple client booking experience• Modern studio workflows

Let’s dive in.

What Pilates Studios Should Look For in a Mindbody Alternative

Before switching software, make sure the platform supports the specifics of Pilates operations:

Must-have features

• Reformer class scheduling with capacity control
• Online payments via Stripe (credit/debit cards + Apple Pay)
• Memberships + class packs
• Client profiles + attendance history
• Auto reminders for bookings
• Fast setup without demos or onboarding calls
• Fair, transparent pricing

If a platform forces sales calls or hides prices, it usually means extra fees. Pilates studios work best with tools that are simple, modern, and easy for clients.

Top 5 Mindbody Alternatives for Pilates Studios

1. Time2book

Best for: Small to mid-sized Pilates studios and independent instructors who value simplicity, design, and quick setup.

Time2book is a modern, lightweight booking and payment platform built specifically for Pilates, yoga, fitness studios, and personal trainers. It focuses on a clean interface, zero complexity, and instant onboarding — ideal for reformer studios that want to go live fast.

No demo calls, no setup fees, and no bloated modules.

Why Pilates studios choose Time2book

• Reformer class management with capacity control
• Appointments & group classes in one place
• Memberships and class packs
• Online payments via Stripe
• Simple booking link for clients
• Automatic confirmations and reminders
• Staff-friendly interface

Pricing: From €19/month

Why it stands out:Time2book is the only platform on this list where you can sign up instantly and launch your schedule in under an hour. It’s built for the way real Pilates studios operate — simple, fast, and clean.

2. Momence

Best for: Larger reformer studios offering workshops and online video libraries.

Momence has many features and suits studios that want everything: automations, reviews, workshops, courses, Zoom integration, on-demand video.

Key Features

• Group & private classes
• Automated email flows
• On-demand video hosting
• Packages & memberships

Pricing: From ~$199/month.

Ease of setup: Requires booking a demo.

3. Glofox

Best for: Larger Pilates + functional fitness studios with big membership bases.

Glofox is popular among gyms and boutique studios with higher volume. It includes a branded app and more advanced CRM tools.

Key Features

• Membership management
• Branded app
• Automated reminders
• CRM features

Pricing: Not publicly listed. Around ~$110/month.

Note: You’ll need to contact sales for an exact quote.

4. Arketa

Best for: Advanced Pilates studios that want a polished front-end booking experience.

Arketa is a beautiful, design-focused platform that combines bookings with website builder features, online programs, and membership options.

Key Features

• Branded booking page
• Payment & membership tools
• Email automation
• Course/workshop hosting

Pricing: From ~$139/month, with possible add-ons.

Note: Signup is closed; requires demo booking.

5. Kenko

Best for: Premium Pilates studios wanting a branded app and a high-end client experience.

Kenko is a polished, brand-focused management platform designed for boutique fitness studios. It’s visually refined, allows for a branded client app, and offers deeper customization than many competitors — making it a good fit for upscale Pilates studios.

Key Features

• Branded mobile app (white-label)
• Class scheduling & memberships
• Client profiles and activity tracking
• Customizable website embed tools
• Clean, modern interface

Pricing: Starts at $299/month.

Note: App customization and integrations may include extra fees.

Comparison Table

When comparing Mindbody software alternatives, three things matter most — ease of use, setup speed, and pricing transparency. Many platforms still hide their costs behind demos or add setup fees, while the Mindbody app for business remains one of the most expensive and complex systems to launch.

Software

Best For

Starting Price

Ease of Setup

Ease of Use

Overall

Time2book

Small-Mid size Pilates studios

€19/mo

10/10

10/10

10/10

Momence

Studios offering workshops & on-demand video

$199/mo

6/10

7/10

7/10

Arketa

Advanced studios wanting polished branding

$139/mo

5/10

7/10

7/10

Glofox

Larger Pilates + hybrid fitness studios

$110+/mo

7/10

7/10

7/10

Kenko

High-end studios needing branded apps & customization

$299/mo

6/10

8/10

8/10

FAQs About Mindbody Alternatives

Final Thoughts

Choosing the right booking software is one of the most important decisions for running a successful Pilates studio. Mindbody has been an industry leader for years, but its pricing and complexity no longer match what smaller studios need.

If you want a tool that’s:

• clean
• modern
• affordable
• easy for clients
• effortless for staff
• fast to set up

Time2book is the strongest Mindbody alternative for Pilates studios in 2025.

It’s designed for real studio operations — reformers, memberships, class packs, appointments — without the clutter.