Running a Pilates studio is about more than teaching reformer and mat classes—it’s about creating a smooth client experience from the very first booking. But for many Pilates studio owners, managing bookings, payments, and client records can feel overwhelming.
Instead of focusing on clients and classes, you may spend hours chasing payments, updating spreadsheets, and juggling WhatsApp messages. It’s messy, time-consuming, and can make your studio look less professional.
That’s why easy, beginner-friendly booking software is one of the smartest moves a Pilates studio can make in 2025. With the right tool, you can handle everything—scheduling, payments, memberships, and client management—in one clean, intuitive system.
When it comes to simple, quick-setup solutions, time2book is the #1 choice for Pilates studios. Built specifically for small fitness businesses, it gives you all the tools you need without unnecessary complexity.
In this guide, we’ll explain why Pilates studios need easy-to-use booking software, what makes time2book different, and how its core features—public booking profile, payments, and client management—can transform your studio.
Why Pilates Studios Need Easy Booking Software
As a Pilates instructor, you often wear many hats—teacher, manager, marketer, and bookkeeper. The right software removes much of the admin burden, giving you back time to focus on your clients and classes.
Here’s what easy booking software does for Pilates studios:
Saves time: No more checking DMs, updating spreadsheets, or chasing payments manually.
Boosts bookings: Clients see your schedule and reserve their spot instantly.
Reduces no-shows: Automated reminders keep your classes full.
Simplifies payments: Accept payments for drop-ins, packs, or memberships upfront.
Looks professional: A polished booking page creates trust and encourages more sign-ups.
The key is choosing software that’s intuitive and fast to set up—and that’s exactly what time2book delivers.
Why time2book is the Best Easy Booking Software for Pilates Studios
Unlike large gym management platforms overloaded with features, time2book is built for simplicity. It’s designed for Pilates instructors who want to:
Look professional
Stay organized
Grow their studio
Without wasting hours learning complicated systems
Here’s how time2book helps Pilates studios thrive:
Public booking profile that works like a mini-website
Flexible payments for class packs, memberships, and drop-ins
Streamlined client management with automatic updates
Clean, intuitive dashboard with a quick setup
Let’s expand on each feature.
1. Public Booking Profile: Your Studio’s Mini-Website
Managing class schedules is one of the biggest headaches for Pilates studios. Clients constantly ask:
“When is the next reformer class?”
“Do you have evening mat sessions this week?”
With time2book, you don’t need to answer these manually. Every studio gets a public booking profile—a professional, mobile-friendly page showing your live schedule, services, and pricing.
What Your Booking Profile Includes
Live Class Schedule: Show every reformer, mat, or private session. Clients can instantly see availability and reserve a spot.
Service Options: Highlight group classes, privates, or workshops with descriptions, durations, and pricing.
Pricing Plans: Display drop-ins, class packs, or memberships, all with built-in checkout.
Studio Info & Branding: Add your logo, contact details, and policies.
Mobile-Optimized Design: Most clients book on their phones; your page looks perfect on any screen.
Why This Matters
With a public booking profile, you don’t need a website or web developer. Share your link in Instagram, WhatsApp, email, or Google Business—your studio is online and bookable immediately.
2. Payments: Flexible Plans That Fit Your Studio
Payments are where many studios struggle. Clients may want drop-ins, packs, or recurring memberships. Without a proper system, it’s easy to lose track. Time2book simplifies payments, securely processed via Stripe—no separate apps or cash envelopes required.
Payment Options with time2book
Drop-In Classes: Perfect for occasional clients
Class Packs: Sell bundles (e.g., 5 or 10 reformer sessions)
Memberships: Recurring subscriptions for unlimited or fixed classes
Private Sessions: Collect upfront payments for one-on-one bookings
Multiple Payment Methods: Accept credit cards, Apple Pay, Google Pay, and more
How Payments Integrate with Client Profiles
When a client purchases a plan, it’s automatically linked to their profile. You can see:
Which plan they purchased
Remaining credits
Renewal or expiration dates
No more chasing payments—time2book organizes everything for you.
3. Client Management: Keep Every Client Organized
Client relationships are the heart of every Pilates studio. Tracking bookings, credits, and attendance can get chaotic without the right system. Time2book includes built-in client management to keep everything in one place.
What Client Management Includes
Client list: View all clients and their booking/payment history
Booking history: Instantly see who attended and who missed
Plans: Track memberships and class packs automatically
Contact info: Names, emails, and phone numbers stored for follow-ups
Why This Matters
Organized client data lets you:
Reach out to clients with expiring memberships
Offer promotions to inactive members
Reward loyal clients
Instead of guessing, you’re making data-driven decisions that grow your studio.
Quick Comparison: Simple vs. Complex Systems
Feature | Time2book (Easy & Quick) | Complex Systems |
|---|---|---|
Pricing | From €19/month | €100+ per month |
Setup | Under 30 minutes | Days or weeks |
Booking Page | Included, mobile-ready | Often requires add-ons |
Payments | Built-in with Stripe | May need third-party setup |
Client Management | Automatic & simple | Overwhelming, too many fields |
Best For | Small Pilates studios | Big gyms, multi-location chains |
For most Pilates studios, easy, intuitive software beats complex systems every time.
How to Get Started in 30 Minutes
Launching your Pilates studio booking system is fast and beginner-friendly:
Create your account – no credit card needed
Add your services – mat, reformer, privates
Set your pricing – drop-ins, packs, memberships
Connect payments – via Stripe
Share your booking page – social media, email, WhatsApp
And you’re live—ready to take bookings, collect payments, and manage clients efficiently.
Frequently Asked Questions (FAQ)
Before choosing booking software, Pilates studio owners often have questions about cost, setup, and client management. They want to know how easy it is to get started, whether clients can book and pay online, and how to track attendance and memberships. This FAQ covers the most common concerns to help you make an informed decision before launching your studio’s booking system.
Time2book combines bookings, payments, and client management in one intuitive system starting from €19/month. Perfect for small studios and beginners. Its quick setup means you can go live in under 30 minutes without any technical skills.
No. Time2book provides a public booking profile that works like a mini-website. You can share your link on Instagram, WhatsApp, email, or Google Business, and clients can book instantly. This is ideal for new studios that don’t have a website yet.
Yes. Time2book supports drop-ins, class packs, and recurring memberships. Payments are collected upfront and automatically tracked, so you always know who has credits left and when memberships renew.
Starting at €19/month, with no setup fees or hidden charges, Time2book is one of the most affordable solutions for small Pilates studios. There are no per-booking fees, making it easy to scale as your studio grows.
Not at all. Time2book is built for ease of use, with a beginner-friendly dashboard. Adding classes, setting pricing, and connecting payments can all be done without a developer or technical support.
Absolutely. Clients can see available classes, select a plan, and pay immediately online using credit cards, Apple Pay, or Google Pay. Payments are securely processed via Stripe, and everything syncs automatically with their client profile.
Yes. Time2book automatically tracks each client’s bookings, attendance, and plan usage. You can see who attended which sessions, who missed, and who might need a follow-up—making client management effortless.
Definitely. If you want, Time2book can set up your booking page, classes, plans, and payment integration for you. Please contact us requesting a demo call.
Definitely. If you want, Time2book can set up your booking page, classes, plans, and payment integration for you. Request a demo call.
Final Thoughts
Running a Pilates studio shouldn’t mean drowning in admin. With simple, quick-setup booking software, you can simplify scheduling, payments, and client management—all while looking professional.
That’s why time2book is the best simple and easy booking software for Pilates studios in 2025. Save time, get paid faster, and keep your studio running smoothly. Try time2book free today and elevate your Pilates studio experience.
