Running Pilates sessions—whether private 1:1, duets, small groups, or reformer classes—gets complicated fast. Between client messages, reschedules, waitlists, payment reminders, memberships, and no-shows, many instructors end up spending more time managing admin than teaching.
That’s exactly why scheduling software for Pilates instructors has become essential in 2025. Modern tools automate bookings, handle payments, manage memberships, and reduce cancellations—while giving your clients a smooth, professional experience.
And unlike older systems designed for big gyms, today’s options are clean, simple, and built with smaller studios and solo instructors in mind. Time2book, for example, has grown quickly among Pilates instructors looking for modern design, easy scheduling, and fair pricing.
In this guide, we’ll break down the best Pilates scheduling software in 2025, compare top tools, and show what features to look for.
Best Scheduling Software for Pilates Instructors (2025)
Below are the top tools Pilates instructors rely on for class scheduling, client management, and payments.
1. Time2book
Best for: Independent Pilates instructors and small reformer studios wanting simple, modern scheduling without complicated setup.
Time2book is a clean, modern booking and scheduling platform designed specifically for small studios and instructors. Pilates teachers choose it because it removes the complexity found in older systems—no clunky dashboards, no mandatory apps, no long onboarding.
Clients can book a spot in seconds, pay instantly, and manage their own appointments.
Key Features
Simple scheduling for private, duet, group, and reformer classes
Integrated payments (Stripe), memberships, and class packs
Client profiles with visit history
Auto reminders and confirmation emails
Clean, minimalist booking page—no app required
Unlimited services and sessions
Built for mobile-first booking
Pricing
Simple monthly or yearly plans starting at $22/month. No setup fees. No contracts.
Ratings
Category | Rating |
|---|---|
Modern UI | 10/10 |
Ease of Use (Admin) | 9/10 |
Ease of Use (Clients) | 10/10 |
2. Momence
Best for: Multi-location Pilates studios that need advanced tools.
Momence is feature-packed and focuses on studios offering a variety of class styles. It’s powerful but can feel overwhelming for smaller operations.
Key Features
Detailed instructor permissions
Class scheduling, workshops, and retreats
App for instructors and clients
CRM, automated sequences, reporting
Pricing
Not publicly listed. Reviews indicate $99–$199/mo.+ depending on plan.
Ratings
Category | Rating |
|---|---|
Modern UI | 8/10 |
Ease of Use (Admin) | 6/10 |
Ease of Use (Clients) | 8/10 |
3. Glofox
Best for: Larger Pilates + functional fitness studios with big membership bases.
Glofox offers strong tools for studios selling memberships and long-term training packages.
Key Features
CRM + lead capture
Mobile app
Membership management
Class scheduling
Pricing
Not publicly listed. Reviews indicate $110–$190/month depending on region.
Ratings
Category | Rating |
|---|---|
Modern UI | 7/10 |
Ease of Use (Admin) | 7/10 |
Ease of Use (Clients) | 8/10 |
4. Mindbody
Best for: Larger studios needing corporate-level features.
Mindbody is the oldest and most well-known platform in fitness scheduling. It has every feature imaginable, but the complexity and pricing can be a challenge for independent Pilates instructors.
Key Features
Large feature set for memberships, retail, payroll
Mindbody app marketplace
Reporting and analytics
Automated marketing tools
Pricing
Starter plan typically $129/month but increases quickly with add-ons and required features.
Ratings
Category | Rating |
|---|---|
Modern UI | 6/10 |
Ease of Use (Admin) | 6/10 |
Ease of Use (Clients) | 7/10 |
5. Kenko
Best for: Premium Pilates studios wanting a branded app and a high-end client experience.
Kenko is a polished, brand-focused management platform designed for boutique fitness studios. It’s visually refined, allows for a branded client app, and offers deeper customization than many competitors — making it a good fit for corporate Pilates studios.
Key Features
Branded mobile app (white-label) extra fee
Class scheduling & memberships
Client profiles and activity tracking
Customizable website embed tools
Clean, modern interface
Pricing
Starts at $499/month.
Ratings
Category | Rating |
|---|---|
Modern UI | 7/10 |
Ease of Use (Admin) | 7/10 |
Ease of Use (Clients) | 8/10 |
What Pilates Instructors Should Look for in Scheduling Software
Choosing the right tool will save you admin time, reduce cancellations, and make clients happier. Here’s what matters most:
1. Easy class and appointment scheduling
Your tool should allow you to set:
Private sessions
Semi-private (duet/trio)
Reformer classes
Mat classes
Virtual Pilates sessions
And clients should be able to book in a few taps.
2. Client-friendly booking experience
Pilates clients book multiple times per week, so the flow must be:
Fast
Minimal
No app login required
Auto-confirmations and reminders
Time2book excels here with mobile-first scheduling.
3. Memberships and class packs
Pilates instructors often rely on:
5/10/20-class packs
Weekly class memberships
Monthly unlimited reformer
Intro packs (new clients)
Your software should track usage automatically.
4. Integrated online payments
Look for:
Card payments
Apple Pay / Google Pay
Automatic receipts
Auto-billing for memberships
Stripe integration is typically the standard (like in Time2book).
5. Waitlists and cancellation rules
Reformer classes fill quickly. Your tool should support:
Automatic waitlist promotion
Custom late cancellation windows
Automatic charges for late/no shows
This helps keep your schedule—and revenue—consistent.
6. Clean reporting & income tracking
This includes:
Session counts
Monthly revenue
Best-performing classes
Attendance reports
Simple dashboards help you understand what’s working.
Comparison Table: Pilates Instructor Scheduling Software (2025)
Software | Best For | Ease of Use | Pricing | Standout Feature |
|---|---|---|---|---|
Time2book | Independent instructors & small studios | ⭐ 9.5/10 | Low | Fast & easy booking |
Momence | Multi-service studios | ⭐ 8/10 | Higher, custom | Automations |
Mindbody | Large studios | ⭐ 6.5/10 | High | Enterprise tools |
Glofox | Studios with memberships | ⭐ 7.5/10 | Medium-high | Strong CRM |
Kenko | Budget-conscious studios | ⭐ 7.5/10 | Very high | Advanced AI features |
Which Pilates scheduling tool is easiest for clients?
Time2book consistently ranks highest for client usability. The booking flow is clean, fast, and does not require any downloads.
Conclusion
Choosing the right scheduling software for Pilates instructors is one of the most important steps in building a smooth, profitable teaching business. The right tool reduces admin work, streamlines payments, prevents no-shows, and gives your clients a seamless booking experience.
If you want a modern, clean, and affordable option built specifically for small studios and instructors, Time2book is a strong choice.
Try Time2book free today and simplify your Pilates bookings, payments, and client management.
