You became a Pilates instructor to teach, not to spend evenings answering DMs, chasing payments, and counting how many sessions are left on someone's class pack.
Good scheduling software for Pilates instructors takes that admin off your plate. Clients see your availability, book a private, duet, or reformer class, and pay in one go. Packs and memberships update themselves, and reminders go out without you sending them.
This guide compares the best options for independent instructors and small studios in 2026, and what to look for before you choose. If you run a larger studio with several instructors, see our full comparison of the best Pilates studio software.
Best Scheduling Software for Pilates Instructors at a Glance
| Software | Best for | Starting price | Main consideration |
|---|---|---|---|
| Time2book | Independent instructors and small reformer studios | $39/mo or $29/mo annually | Smaller integration ecosystem |
| Momoyoga | Instructors teaching group classes only | Free; Standard €29/mo annually | Built around yoga |
| Momence | Instructors selling online content and workshops | Free; Pro $60/mo | Platform fees vary by plan |
| Vagaro | Instructors who mostly sell 1:1 appointments | From $23.99/mo in the US* | Add-ons raise the real cost |
| Mindbody | Instructors growing into a larger studio | From $79/mo/location | More than most solo instructors need |
| Glofox | Studios wanting a branded member app | From $99/mo | Higher starting price |
*Limited-time US price. Pricing checked in August 2026 and may vary by country, plan, and add-ons.
1. Time2book — Best Overall for Pilates Instructors
Best for: Independent instructors and small reformer or mat studios that want simple scheduling, payments, and client management in one place.
Time2book gives you a public booking page with your live schedule, services, and prices. Clients book a private session or a spot in a class and pay by card, Apple Pay, or Google Pay. No app download is needed.
Key features:
- Private, duet, semi-private, and group class scheduling from one calendar
- Class capacities that match your number of reformers, with waitlists
- Memberships, class packs, drop-ins, and intro offers, tracked on each client's profile
- Automatic confirmations and reminders
- Cancellation rules for classes and private sessions
- Client history, attendance, and revenue reporting
Pricing: from $39/month, or $29/month billed annually. All plans include unlimited bookings. See pricing.
Consider: the integration ecosystem is smaller than long-established platforms like Mindbody.
2. Momoyoga — Best Free Option for Group Classes
Best for: Instructors who teach group mat or reformer classes and want a free or low-cost start.
Momoyoga was built for yoga teachers, but its class scheduling, passes, memberships, and waitlists suit straightforward Pilates classes too.
Pricing: Free (with a 5% platform fee on online payments), Standard €29/month, Plus €59/month billed annually.
Consider: it is designed around classes, so instructors who sell many 1:1 privates may find appointment booking limited.
3. Momence — Best for Online Content and Workshops
Best for: Instructors who sell on-demand videos, courses, workshops, or retreats alongside live sessions.
Momence combines class and appointment booking with marketing tools, email and SMS campaigns, and on-demand content.
Pricing: Basic is free, Pro is $60/month, and Custom is $199/month, with platform and processing fees that vary by plan and country.
Consider: the extra marketing features can be more than an instructor who just needs bookings will use. See Momence vs Time2book.
4. Vagaro — Best for Appointment-Heavy Instructors
Best for: Instructors whose business is mainly 1:1 sessions and who want a low entry price.
Vagaro serves fitness, wellness, and beauty businesses, with pricing based on the number of bookable calendars.
Pricing: a $23.99/month base subscription in the US (listed as a limited-time price), plus $10/month per additional calendar and paid add-ons.
Consider: it is less Pilates-focused than studio platforms, and add-ons change the final price.
5. Mindbody — Best for Instructors Growing Into a Large Studio
Best for: Instructors planning a multi-instructor or multi-location studio who want marketplace exposure.
Mindbody includes booking, payments, reporting, and a listing in the Mindbody consumer app, with more advanced tools on higher plans.
Pricing: from $79/month per location in the US. Higher tiers are quoted by sales.
Consider: the setup and learning curve are heavy for a solo instructor. See Mindbody vs Time2book.
6. Glofox — Best for a Branded Member App
Best for: Growing Pilates brands that want their own member app.
Glofox covers scheduling, member management, payments, and client and staff apps, with a custom-branded app available on higher plans.
Pricing: from $99/month.
Consider: the price and feature set are aimed at studios with a sizeable membership base. See Glofox vs Time2book.
What Pilates Instructors Should Look for in Scheduling Software
Every session type in one calendar
Most instructors mix session types. Your software should handle all of them without a second tool:
- Private 1:1 sessions
- Duets and trios
- Reformer classes with fixed capacity
- Mat classes
- Online or hybrid sessions
A fast booking experience for clients
Regular Pilates clients book several times a week. They should be able to book in a few taps from their phone, without creating an app account first, and get an automatic confirmation.
Memberships and class packs that track themselves
Instructors commonly sell:
- 5, 10, or 20-session packs
- Weekly or monthly memberships
- Unlimited reformer memberships
- Intro offers for new clients
- Private-session packages
The software should deduct sessions and renew memberships automatically, so you never have to check a spreadsheet before class.
Payments at the time of booking
Look for card, Apple Pay, and Google Pay payments, automatic receipts, and recurring billing for memberships. Check the processing and platform fees as well as the subscription: an extra 1% on $5,000 a month is $600 a year.
Waitlists and cancellation rules
Reformer classes fill quickly. Automatic waitlist promotion, late-cancellation windows, and reminders keep your spots filled and protect your income from no-shows.
Simple reporting
You should be able to see sessions taught, monthly revenue, attendance, and your most popular classes without exporting data.
How to Set Up Your Pilates Scheduling Software
- Create your account and add your name, photo, and policies.
- Add your services: privates, duets, and group classes, with durations and capacities.
- Set your availability for private sessions and publish your class timetable.
- Create your pricing: drop-ins, packs, memberships, and an intro offer.
- Connect payments and share your booking link on Instagram, WhatsApp, and Google.
With Time2book, most instructors can go live in an afternoon.
Frequently Asked Questions
Time2book is our top pick for independent Pilates instructors and small reformer studios. It handles private sessions, duets, and group classes, takes payments when clients book, and tracks memberships and class packs without a complicated setup. Momoyoga is a low-cost alternative for instructors who only teach group classes.
Yes. Momence and Momoyoga have free plans. Free plans usually add a platform fee on online payments or limit features, so compare the total cost once you are taking regular bookings.
With Time2book, yes. Clients book and pay from a mobile-friendly booking page in their browser. Some platforms push clients towards a branded or marketplace app, which adds a step for new clients.
Use software that sends automatic reminders, enforces a cancellation window, and promotes clients from the waitlist when a spot opens. Back it up with a clear Pilates studio cancellation policy that clients accept when they book.
No. A public booking page with your schedule, services, and pricing is enough to start. Share the link on Instagram, WhatsApp, and your Google Business Profile.
Final Thoughts
The best scheduling software for a Pilates instructor is the one that removes admin without adding complexity. Clients should be able to book and pay in seconds, and you should never have to count sessions or chase payments by hand.
For independent instructors and small studios, Time2book combines privates, duets, classes, memberships, packs, payments, and reminders in one simple platform. Momoyoga is a good free start for group-class-only instructors, while Mindbody and Glofox suit instructors building a larger studio.
Start your free trial with Time2book and get your booking page live today.
