Looking for the best CrossFit member management software? This guide compares the top tools that help CrossFit gym owners handle bookings, payments, attendance, and member communication with ease.
The right software lets you spend less time behind a screen—and more time building your community.
Why Member Management Software Matters for CrossFit Gyms
CrossFit boxes are fast-paced, community-driven, and constantly evolving. Juggling drop-ins, class packs, memberships, and no-shows? It can get overwhelming fast.
That’s why choosing purpose-built software is crucial. It keeps your business organized, automates daily tasks, and delivers a better experience for both you and your athletes.
Top CrossFit Member Management Software in 2025
Here are the top platforms for managing CrossFit members in 2025—starting with our top pick:
1. time2book
A modern and intuitive management tool built for small fitness studios—including CrossFit boxes. time2book helps you manage class schedules, client bookings, memberships, payments, and attendance from one simple dashboard.
Its clean interface makes it easy for both staff and members to use, and its low pricing makes it a standout for independent box owners.
Key Features:
Unlimited services, plans, and classes
Smart scheduling and booking system
Drop-ins, class packs, and memberships
Automated emails and client reminders
Member profiles with revenue and visit tracking
Mobile-friendly booking for clients
Stripe Connect for fast, secure payments
Pricing: Starts at just €19/month with no hidden fees
Best for: Independent CrossFit gyms and growing studios
2. Wodify
Wodify was originally built for CrossFit boxes and remains one of the most recognized names. It includes workout tracking, scheduling, payroll, and performance insights—but comes at a higher price point.
Pros:
Built with CrossFit in mind
Leaderboards, performance tracking
No payment processing fees
Cons:
Pricey for small gyms
Member app currently undergoing rebuild
3. TeamUp
TeamUp supports a wide range of fitness businesses, including CrossFit. Features include member tracking, financial reporting, and event management. Pricing is tiered based on member count.
Pros:
All features included in every plan
Scalable as your gym grows
Cons:
Not CrossFit-specific
Interface can feel dated
4. PushPress
PushPress automates repetitive tasks like check-ins and class bookings. A great lightweight option, though some features require third-party integrations.
Pros:
Clear dashboard
Good scheduling tools
Cons:
Limited email automation
Reports not printable
5. Zen Planner
Zen Planner is a powerful but more complex platform for gyms and studios. It includes marketing tools, attendance tracking, and automation features.
Pros:
Custom branding options
Automated billing and scheduling
Cons:
Learning curve
Extra costs for data migration and setup
Key Features of CrossFit Member Management Software
When evaluating CrossFit software, it’s important to look beyond basic scheduling. The best platforms will simplify your daily operations, improve your member experience, and give you actionable data to grow your business. Here are the key features to look for in 2025:
1. Class Scheduling and Booking
Your software should make it easy to create and manage your class schedule—whether it's WODs, open gym, or specialty programs. Members should be able to:
View the schedule on mobile or desktop
Reserve spots online
Join waitlists if a class is full
Cancel or reschedule easily
Platforms like time2book offer clean, mobile-friendly booking flows that reduce friction and improve attendance.
2. Memberships, Packs, and Drop-Ins
CrossFit gyms often offer flexible pricing options—monthly unlimited plans, class packs, and drop-in sessions. A good platform should support:
Recurring memberships (monthly, weekly)
One-time class packs (e.g., 10-class pack)
Drop-in purchases without account creation
Auto-renewal and prorated upgrades
With Time2book, you can sell all of these from one place, with clear plan limits and automatic tracking.
3. Client Profiles and Attendance Tracking
A clear overview of each member’s activity is essential. Your software should let you:
View each member’s visit history
Track revenue per client
See upcoming, past, and missed bookings
Monitor attendance trends and no-shows
Time2book offers individual client profiles showing key stats at a glance.
4. Integrated Payments and Payouts
Handling payments manually? That’s a thing of the past. Look for software that integrates with Stripe or similar tools to:
Accept card payments securely
Automate billing and failed payment alerts
Issue refunds and cancellations
Handle payout schedules (e.g. daily or weekly)
Time2book uses Stripe Connect, with a 5% fee per transaction and direct payouts to your bank.
5. Automated Reminders and Emails
Keep your members engaged and reduce no-shows with automated communication tools:
Class reminder emails
Follow-ups after classes
Plan renewal notifications
Booking confirmations and cancellations
Many platforms, including Time2book, let you automate these with no extra tools or integrations.
6. Team Access for Coaches
Your coaches should be able to:
View and manage their classes
Check in clients
View notes or class attendance
Get limited access (without admin permissions)
Time2book makes this simple with staff roles and permission settings.
7. Mobile-First Experience
Most CrossFit members book classes from their phones. A clean, fast mobile experience is non-negotiable in 2025:
No need for app downloads
Fully responsive booking and scheduling
Easy checkout on mobile
Time2book is optimized for mobile-first usage—no clunky app installs required.
8. Reporting and Insights
Your software should help you understand what’s working—and what’s not. Look for:
Revenue breakdowns by plan or client
Class attendance trends
Client retention rates
Daily, weekly, and monthly summaries
More advanced platforms (like Wodify or Zen Planner) may offer deeper reporting, but Time2book gives you the essentials in a clean, easy-to-read dashboard.
Frequently Asked Questions About CrossFit Member Management Software
CrossFit member management software is a tool that helps box owners run their daily operations. It simplifies class scheduling, payments, memberships, attendance tracking, and client communication. Instead of juggling spreadsheets and manual bookings, you get everything in one place—online, automated, and easy to use.
A booking system ensures your members can easily sign up for classes, reserve spots, and manage their memberships—all from their phone or computer. It also helps reduce no-shows, automate reminders, and streamline your schedule. Without it, you're spending hours on manual admin that software could handle for you.
The best CrossFit management software should include:
Class scheduling and booking
Membership and class pack support
Drop-ins and single-session options
Online payments and auto-renewals
Attendance tracking
Client profiles and visit history
Staff access and permissions
Mobile-optimized booking flow
Yes. While some tools like Mindbody or Zen Planner can be expensive, newer platforms like time2book start at just €19/month. It’s a simple, cost-effective choice for independent boxes or growing studios.
Absolutely. Most CrossFit software allows you to track check-ins, no-shows, class history, and client performance over time. This data helps with retention and lets you reward loyal members or follow up with drop-offs.
Not at all. Most platforms allow you to export and import member data. For example, time2book offers guided setup support and will help you configure your services, plans, and member profiles—so you can hit the ground running.
Final Thoughts: Why time2book Is the Right Fit for Your Box
Choosing the right CrossFit member management software comes down to one thing: finding a tool that saves time, keeps your gym organized, and makes life easier for your members.
While there are many great options out there—time2book stands out for its simplicity, affordability, and clean user experience. It gives you all the essentials: class scheduling, memberships, drop-ins, payments, and client tracking—without the clutter or complexity of enterprise-level tools.
Whether you're managing 20 members or 200, time2book scales with your gym. And with pricing starting at just €19/month, it’s one of the most budget-friendly ways to run your CrossFit business like a pro.
