Running a small Pilates studio means wearing many hats—you’re the instructor, manager, and often the bookkeeper too. While larger gyms may rely on complex management systems, small Pilates studios need something different: a simple, affordable booking tool that makes life easier without adding unnecessary complexity.
That’s where the right Pilates studio scheduling software comes in. With an easy-to-use system, you can manage bookings, accept payments, and track client memberships in one place—without spreadsheets or endless back-and-forth messages.
In this guide, we’ll explore why booking software is essential for small Pilates studios and why time2book is the best choice in 2025.
Why Small Pilates Studios Need Simple Booking Software
If you’re running a boutique studio or just starting out, chances are you don’t need enterprise-level software with marketing automation, payroll management, and multi-location features. Instead, you need:
Easy setup: Get started in under 30 minutes, without needing a developer.
Professional booking page: So clients can see your schedule and reserve instantly.
Upfront payments: No more chasing invoices or handling cash.
Client tracking: Keep all memberships and class packs organized automatically.
Mobile-friendly design: Since most clients will book on their phones.
For small studios, the best booking system is one that works quietly in the background, saving you time while giving clients a seamless experience.
Why time2book is the Best Booking Software for Small Pilates Studios
Unlike large, complex platforms, time2book is designed specifically for small fitness businesses. It’s simple, cost-friendly, and built for Pilates instructors who want to focus on teaching—not admin.
Here’s how it helps:
1. Public Booking Profile: Your Studio’s Mini Website
Every studio gets a ready-to-use booking page where clients can:
View live class schedules (mat, reformer, or privates).
Choose services with clear descriptions and pricing.
Purchase class packs, memberships, or drop-ins.
Book and pay instantly, from any device.
This replaces the need for a separate website, making it perfect for new or small studios.
2. Flexible Payments Made Easy
With time2book, you can accept payments securely through Stripe. Clients can pay via credit card, Apple Pay, or Google Pay—no cash envelopes or extra apps.
You can offer:
Drop-ins for casual clients.
Class packs (e.g., 5 or 10 reformer sessions).
Recurring memberships for loyal clients.
Private session payments upfront.
Best of all, payments automatically sync with client profiles, so you always know who has credits left or when a membership is due to renew.
3. Simple Client Management
time2book keeps all client details, bookings, and payments in one clean dashboard. You can:
See client history at a glance.
Track attendance and missed classes.
Monitor memberships and class packs.
Store contact details for easy follow-ups.
This means no more scattered notes or Excel sheets—just organized client data that helps you grow your studio.
4. Affordable Pricing for Small Studios
Many booking systems charge €100+ per month—unrealistic for boutique Pilates studios. With time2book, pricing starts at just €19/month, making it one of the most cost-friendly solutions on the market.
No setup fees, no hidden charges—just simple, transparent pricing.
Quick Comparison: Small Studio Needs vs. Complex Systems
Feature | time2book (Easy & Quick) | Complex Systems |
|---|---|---|
Pricing | From €19/month, no hidden fees | €100–€500+/month, plus setup costs |
Setup Time | Under 30 minutes | Days or weeks with onboarding calls |
Booking Page | Included, mobile-friendly, ready to share | Often requires website integration or add-ons |
Payments | Built-in (Stripe, Apple Pay, Google Pay) | May need third-party gateways and extra fees |
Client Management | Simple profiles with automatic tracking | Advanced CRM fields that are overwhelming |
Best For | Small Pilates studios, solo instructors | Large gyms, franchises, multi-location chains |
Ease of Use | Beginner-friendly, no training needed | Complex dashboards, staff training required |
Flexibility | Drop-ins, packs, memberships included | May require premium plans for memberships |
Support | 24/7 Email support | Tiered support, often extra cost |
How to Set Up Your Studio in 30 Minutes
Getting started with time2book is fast and beginner-friendly:
Create your account – no credit card required.
Add your services – group mat classes, reformer sessions, or privates.
Set your pricing – drop-ins, class packs, or memberships.
Connect Stripe payments – accept cards and mobile wallets instantly.
Share your booking page – on Instagram, WhatsApp, or your Google Business profile.
And that’s it—you’re ready to take bookings and payments online in under half an hour.
Need a hand getting started?
You can follow our step-by-step Setup Guide right after signing up and be live in minutes. Prefer a personal walkthrough? Request a free demo, and we’ll show you exactly how time2book can fit your Pilates studio.
FAQ: Choosing the Best Booking Software for Small Pilates Studios
Before choosing booking software, many small Pilates studio owners want clarity on cost, setup, and ease of use. They often ask whether clients can book and pay online, how memberships and class packs are tracked, and if technical skills are required. Below, we’ve answered the most common questions to help you make the right decision for your studio.
Time2book is designed specifically for small studios—simple, affordable, and ready to use from €19/month.
No. Time2book provides a professional booking page that works like a mini-website.
Yes. Clients can purchase drop-ins, packs, or memberships, and everything is tracked automatically.
Absolutely. The setup takes less than 30 minutes, with no technical skills required.
Why time2book is the Best Booking Software for Small Pilates Studios
Running a small Pilates studio doesn’t have to mean juggling spreadsheets, messages, and cash payments. The right booking software for small Pilates studios simplifies everything—scheduling, client management, and payments—so you can focus on teaching.
Time2book is designed specifically for small studios, offering an easy-to-use scheduling tool that works right out of the box. With its beginner-friendly dashboard, public booking profile, and built-in payment options, it gives your studio a professional online presence without the complexity or high costs of large gym management platforms.
By using time2book, small Pilates studios can:
Launch online bookings in under 30 minutes.
Accept payments for drop-ins, class packs, and memberships.
Track client attendance and plan usage automatically.
Reduce no-shows with automated reminders.
Maintain a clean, mobile-friendly booking page that clients love.
For small or boutique studios, simplicity, affordability, and speed matter most. That’s why time2book is the best choice in 2025 for Pilates studio owners who want an easy, professional, and cost-friendly booking solution.
Ready to simplify your studio? Try time2book free today and start managing your classes, clients, and payments effortlessly.
