Managing a fitness studio today requires more than great classes — it’s about efficiency, smooth client experiences, and easy automation. Many studio owners start with Mindbody software, but soon discover its biggest challenges:
High pricing and hidden fees
Complex setup and training
Outdated user interface
The Mindbody app for business has long been an industry standard, but in 2025, there are far better options available. Newer platforms like Time2book are designed to be intuitive, modern, and visually clean — built for how real studios operate today.
If you’ve been researching Mindbody reviews or comparing Mindbody pricing, you’ve likely seen that setup often requires booking demos, onboarding calls, or paying setup fees. Many alternatives now skip all of that — giving you a faster, simpler way to manage bookings, payments, and memberships from one place.
In this guide, we’ll explore the 10 best Mindbody alternatives in 2025 — including which tools are easiest to set up, most transparent in pricing, and truly designed for user experience.
What to Look For in a Mindbody Alternative
A great alternative software should make running your studio effortless — not add layers of complexity. Before switching, make sure the platform you choose includes:
Easy online bookings for classes and appointments
Integrated payments with Stripe
Support for memberships and class packs
Client tracking and attendance logs
Cancellations, and automated reminders
Quick setup without demo calls or setup fees
With that in mind, let’s dive into the top-rated Mindbody competitors worth considering this year.
Top 10 Mindbody Competitors in 2025
1. Time2book
Best for: Small to mid-sized studios that value design, simplicity, and speed.
Time2book is the modern all-in-one platform designed specifically for fitness studios — from Pilates and yoga to CrossFit, dance, and martial arts. Unlike other systems, it’s built around experience: a clean interface, intuitive navigation, and no need for onboarding calls.
You can sign up instantly and have your booking page live in less than an hour. There are no setup fees, no mandatory demos, and no confusing modules.
Key Features:
Class, appointment, and membership management in one place
Online payments with automated receipts (via Stripe)
Public booking link for clients — share anywhere
Attendance tracking and automatic confirmations
Recurring memberships and class packs
Pricing: From €19/month, no hidden fees.
Why it stands out:
Time2book focuses on simplicity and beautiful design — everything is user-friendly and quick to learn. It’s perfect for independent instructors and small teams that want to manage bookings without a steep learning curve or enterprise-style pricing.
2. Momence
Best for: Advanced studios running classes, workshops, and online sessions.
Momence combines class scheduling, review requests, and on-demand video hosting. It’s great for hybrid or online-first studios that need automation and digital content tools.
Key Features:
Group and private class scheduling
Automated emails and reviews
Integrations with Zoom and online content libraries
Pricing: From ~$199/month.
Ease of setup: Requires booking a demo.
3. Glofox
Best for: Gyms and CrossFit boxes focusing on memberships.
Glofox offers branded client apps, automated reminders, and lead management. It’s widely used by fitness franchises and boutique gyms.
Key Features:
CRM and membership tools
Automated email/push notifications
Staff management
Pricing: Not publicly listed. Around ~$110/month.
Note: You’ll need to contact sales for an exact quote.
4. Arketa
Best for: Advanced studios that want a polished client experience.
Arketa combines an interface with website integration, memberships, and class bookings. It’s often viewed as a newer Mindbody alternative — but at a similar price level.
Key Features:
Branded website and app integration
Payment and booking management
Email automation and course hosting
Pricing: From ~$139/month, with possible add-ons.
Note: Signup is closed; requires demo booking.
5. Kenko
Best for: Boutique studios wanting a branded mobile experience.
Kenko focuses on customization and client branding, allowing you to maintain a professional look and feel.
Key Features:
Memberships, bookings, and client tracking
Branded app (optional)
Integrated website builder
Pricing: Starts at $299/month.
Note: App customization and integrations may include extra fees.
6. GymMaster
Best for: Gyms and fitness centers with physical access systems.
GymMaster’s core strength is its integrated access control (door entry systems) paired with class and membership management.
Key Features:
Door control and member check-ins
POS and billing
Class and trainer scheduling
Pricing: From ~$99/month.
Note: Requires demo; pricing not publicly transparent.
7. PushPress
Best for: Gyms, functional fitness studios, and personal trainers who want automation and performance tracking.
PushPress is a well-known Mindbody alternative built specifically for fitness businesses. It combines booking, payments, and memberships with strong automation and member engagement tools. Its free starter plan and modern integrations make it appealing for smaller studios looking to scale.
Pricing: Free starter plan available; paid plans from ~$159/month.
Note: Pricing depends on features and number of members — full details only after contacting sales.
Ease of setup: Moderate. You can sign up online, but some features require guided onboarding.
8. Virtuagym
Best for: Trainers and studios offering programs or nutrition plans.
Virtuagym blends coaching features with business tools, letting trainers create custom workouts and track client progress.
Key Features:
Training and nutrition plans
Membership and appointment scheduling
Branded app
Pricing: From ~$99/month (contact required).
Note: Learning curve is higher; reviews mention complexity.
9. LegitFit
Best for: European gyms and studios wanting an affordable solution.
LegitFit is growing quickly among European studios thanks to its simplicity and transparent pricing. It covers bookings, payments, and reporting without bloat.
Key Features:
Schedule and membership management
Branded client booking link
Reports and simple dashboard
Pricing: From €200/month.
Ease of setup: Moderate — assisted onboarding available.
10. WellnessLiving
Best for: Large multi-location businesses needing automation.
WellnessLiving is a robust Mindbody competitor with strong marketing and loyalty features. However, it’s also one of the pricier systems on this list.
Key Features:
Rewards programs and client apps
Marketing automation
CRM and reports
Pricing: Around $69/month, with setup and onboarding fees.
Note: You’ll need a demo to get started; no instant signup option.
Comparison Table
When comparing Mindbody software alternatives, three things matter most — ease of use, setup speed, and pricing transparency. Many platforms still hide their costs behind demos or add setup fees, while the Mindbody app for business remains one of the most expensive and complex systems to launch.
Software | Best For | Starting Price | Ease of Use | Ease of Setup | Overall Rating |
|---|---|---|---|---|---|
Time2book | Small studios & instructors | €19/mo | 10/10 | 10/10 | 10/10 |
Momence | Hybrid studios | $199/mo | 7/10 | 4/10 | 6/10 |
Glofox | Gyms & CrossFit boxes | Not publicly listed | 8/10 | 5/10 | 7/10 |
Arketa | Premium boutique studios | $59/mo | 8/10 | 4/10 | 7/10 |
Kenko | Boutique fitness studios | $299/mo | 8/10 | 7/10 | 8/10 |
GymMaster | Gyms with access control | $89/mo | 7/10 | 5/10 | 6/10 |
PushPress | Big gyms and centers | $159/mo | 8/10 | 9/10 | 8/10 |
Virtuagym | Coaches & hybrid fitness pros | Not publicly listed | 7/10 | 4/10 | 6/10 |
LegitFit | European gyms & studios | Not publicly listed | 8/10 | 7/10 | 8/10 |
WellnessLiving | Large studios | $69/mo | 8/10 | 3/10 | 6/10 |
Quick Takeaway
Most Mindbody alternatives still require booking a demo or waiting for onboarding — often with unclear pricing until you talk to sales. Time2book is the only one that lets you sign up instantly, set up your classes and payments yourself, and go live in under an hour. No hidden fees, no setup calls, and no outdated interface
FAQs About Mindbody Alternatives
For small and mid-sized studios, Time2book is the top alternative. It offers an intuitive design, transparent pricing, and fast setup — without requiring sales calls or setup fees.
Many studios switch because Mindbody pricing is high and setup is complex. The system feels dated compared to modern, design-focused platforms like Time2book or Bookee.
Time2book and Arketa are the easiest. You can sign up, customize your schedule, and start accepting bookings the same day — no demo or technical help required.
Yes — several platforms (including Mindbody itself) have non-transparent pricing, requiring demos to reveal full costs or add-on fees for branded apps and extra users. Time2book keeps pricing simple: a flat monthly rate with zero setup costs.
Mindbody remains powerful, but it’s often more than small studios need. Many switch to alternatives with cleaner interfaces, better design, and transparent pricing
Final Thoughts
Choosing the right alternative software to Mindbody can save your studio hours of admin work and hundreds of euros per month. If you value a clean interface, quick onboarding, and transparent pricing, Time2book stands out as the best choice in 2025. It’s built for real fitness businesses — from Pilates studios to CrossFit gyms — and focuses on what matters most: simplicity, design, and experience.
