Running a Pilates studio—whether you specialize in reformer, mat, or both—requires more than just great instruction. You need a seamless way to manage bookings, organize your schedule, handle payments, and keep clients coming back. And let’s be honest—doing all that manually is a recipe for burnout.
That’s where scheduling software comes in.
In this guide, we’ll break down the best Pilates studio scheduling tools in 2025, with a focus on platforms that support both reformer and mat classes, class packs, memberships, and smooth client booking experiences.
1. time2book
time2book is a clean, modern booking platform built for service-based businesses like Pilates studios. It offers everything you need to manage your schedule, payments, and client profiles—all in one intuitive dashboard. It's a perfect fit for boutique studios offering multiple class types, including reformer and mat.
Best for: Pilates studios that want simple scheduling, flexible class packs, and easy-to-use client tools.
Key features
Public booking profile with all services in one link
Class schedule that supports drop-ins, class packs, and memberships
Automated payments and instant booking confirmations
Built-in client management with visit history and active plans
Fast, no-fuss setup—no tech experience needed
Pricing
Starting price: €29/month
Setup fee: Free
Rating
Modern — 9/10
Ease of use (staff) — 9/10
Ease of use (clients) — 10/10
2. Momoyoga
Originally designed for yoga teachers, Momoyoga has become a popular scheduling tool among solo instructors and small boutique studios—including Pilates businesses. Its minimalist interface and easy setup make it a good fit for mat-based Pilates or slower-paced reformer classes, especially for those offering simple schedules and flexible passes.
Best for: Solo Pilates instructors or small studios offering mat or mixed-format classes.
Key features
Online booking for in-studio, livestream, or on-demand classes
Support for single drop-ins, class passes, and memberships
Email reminders and automatic confirmations
Mobile-friendly client booking experience
Stripe and PayPal payment integrations
Pricing
Starting price: €39/month
Setup fee: None
Rating
Modern — 7/10
Ease of use (staff) — 8/10
Ease of use (clients) — 9/10
3. Momence
Momence is a feature-rich platform designed for class-based businesses, making it a strong option for Pilates studios that want to offer more than just in-person reformer and mat classes. It includes tools for scheduling, automations, video libraries, and even course delivery—though it may be more than smaller studios need.
Best for: Growing Pilates studios that offer a mix of in-person, livestream, and on-demand classes.
Key features
Class and course scheduling for all formats: in-person, online, and hybrid
Automated reminders, emails, and push notifications
Built-in video hosting and content library
Memberships, class packs, and one-time pricing options
CRM-style client tracking and analytics
Pricing
Starting price: Not stated publicly (estimated from reviews: around €90/month)
Setup fee: May apply depending on plan
Rating
Modern — 9/10
Ease of use (staff) — 7/10
Ease of use (clients) — 8/10
4. Mindbody
Mindbody is one of the most established platforms in the fitness and wellness space, offering a wide set of features for scheduling, payments, client management, and marketing. It’s often used by large studios, but its complexity and price point may be too much for small Pilates businesses focused on reformer or mat classes
Best for: Larger or multi-location Pilates studios needing advanced tools and brand-level customization.
Key features
Class and appointment scheduling for private and group sessions
Branded mobile app (with higher-tier plans)
Built-in CRM, marketing automation, and client engagement tools
Payment processing and recurring memberships
Marketplace exposure through the Mindbody consumer app
Pricing
Starting price: From $129/month (~€120/month)
Setup fee: May apply depending on plan
Rating
Modern — 7/10
Ease of use (staff) — 6/10
Ease of use (clients) — 7/10
5. Glofox
Glofox is a comprehensive fitness management platform with strong scheduling, branding, and reporting features. While it offers a wide range of tools, it can feel heavy and overly complex for smaller Pilates studios—especially those that don’t need branded apps or deep analytics. The setup process can also be more involved compared to simpler, more lightweight alternatives.
Best for: Pilates studios looking for a branded client experience and more advanced business tools.
Key features
Real-time class and session scheduling with waitlist support
Branded mobile app (available on premium plans)
Memberships, class packs, and drop-in support
Client booking, notifications, and push messaging
Revenue and attendance reporting
Pricing
Starting price: Not stated publicly (estimates suggest from ~€95/month)
Setup fee: May apply depending on plan
Rating
Modern — 8/10
Ease of use (staff) — 7/10
Ease of use (clients) — 8/10
Reformer vs. Mat Pilates Scheduling: What to Consider
While both reformer and mat Pilates classes benefit from solid scheduling tools, they often come with different studio needs:
Reformer Pilates
Typically requires limited spots (due to number of machines)
Needs precise capacity management and waitlists
More likely to be offered as premium pricing or small-group sessions
Often involves pre-booked series or class packs
Mat Pilates
Usually allows for larger class sizes
May be scheduled more frequently or drop-in friendly
Works well with memberships and open calendar access
Great for livestream or hybrid offerings
When choosing software, look for tools that support:
Capacity controls and waitlists
Flexible pricing (drop-ins, packs, and memberships)
Easy client rescheduling and plan tracking
Platforms like time2book give you the flexibility to run both class types from a single dashboard—so you’re covered whether you're teaching five reformer sessions or a 20-person mat flow.
Pilates Scheduling Software: Frequently Asked Questions
Still exploring the right booking tool for your Pilates studio? Below are answers to the most common questions about reformer and mat Pilates scheduling software—covering features, pricing, client tools, and what to expect from platforms like time2book, Momoyoga, and Mindbody.
For reformer classes, look for scheduling software with capacity limits, waitlists, and class pack support. Platforms like time2book offer a simple interface with built-in tools to manage small group sessions, take online payments, and track bookings in real time.
The easiest way is to use an all-in-one system that lets you create different class types with separate capacities and pricing. time2book makes this simple by letting you assign formats, limit spaces, and organize plans for both mat and reformer offerings—no tech setup needed.
Yes. Most platforms listed here support drop-ins, class packs, and auto-renewing memberships. For example, time2book lets you create 5- or 10-class packs with custom expiration, while also offering unlimited access through monthly memberships.
Yes. Most platforms listed here support drop-ins, class packs, and auto-renewing memberships. For example, time2book lets you create 5- or 10-class packs with custom expiration, while also offering unlimited access through monthly memberships.
Mindbody is a powerful system, but many small or boutique Pilates studios find it overly complex and expensive for their needs. If you’re just starting out or don’t need marketing automation, simpler tools like time2book or Momoyoga may be more cost-effective.
Final thoughts
Finding the right scheduling software for your Pilates studio comes down to what fits your class structure, team size, and client experience goals. Whether you're managing a small mat Pilates schedule or limited-capacity reformer sessions, the right platform can save hours of admin, reduce no-shows, and boost revenue through memberships and class packs.
Tools like time2book offer a modern, flexible solution built for Pilates professionals—simple to use, mobile-friendly, and ready to grow with your business. No complex setup. Just better bookings, payments, and client management—all in one place.
