Best Pilates Studio Scheduling Software 2025

Running a Pilates studio—whether you specialize in reformer, mat, or both—requires more than just great instruction. You need a seamless way to manage bookings, organize your schedule, handle payments, and keep clients coming back. And let’s be honest—doing all that manually is a recipe for burnout.

That’s where scheduling software comes in.

In this guide, we’ll break down the best Pilates studio scheduling tools in 2025, with a focus on platforms that support both reformer and mat classes, class packs, memberships, and smooth client booking experiences.

1. Time2book

Time2book is a clean, modern booking platform built for service-based businesses like Pilates studios. It offers everything you need to manage your schedule, payments, and client profiles—all in one intuitive dashboard. It's a perfect fit for boutique studios offering multiple class types, including reformer and mat.

Best for: Pilates studios that want simple scheduling, flexible class packs, and easy-to-use client tools.

Key features

• Public booking profile with all services in one link
• Class schedule that supports drop-ins, class packs, and memberships
• Automated payments and instant booking confirmations
• Built-in client management with visit history and active plans
• Fast, no-fuss setup—no tech experience needed

Pricing

• Starting price: €29/month
• Setup fee: Free

Rating

• Modern — 9/10
• Ease of use (staff) — 9/10
• Ease of use (clients) — 10/10

2. Momoyoga

Originally designed for yoga teachers, Momoyoga has become a popular scheduling tool among solo instructors and small boutique studios—including Pilates businesses. Its minimalist interface and easy setup make it a good fit for mat-based Pilates or slower-paced reformer classes, especially for those offering simple schedules and flexible passes.

Best for: Solo Pilates instructors or small studios offering mat or mixed-format classes.

Key features

• Online booking for in-studio, livestream, or on-demand classes
• Support for single drop-ins, class passes, and memberships
• Email reminders and automatic confirmations
• Mobile-friendly client booking experience
• Stripe and PayPal payment integrations

Pricing

• Starting price: €39/month
• Setup fee: None

Rating

• Modern — 7/10
• Ease of use (staff) — 8/10
• Ease of use (clients) — 9/10

3. Momence

Momence is a feature-rich platform designed for class-based businesses, making it a strong option for Pilates studios that want to offer more than just in-person reformer and mat classes. It includes tools for scheduling, automations, video libraries, and even course delivery—though it may be more than smaller studios need.

Best for: Growing Pilates studios that offer a mix of in-person, livestream, and on-demand classes.

Key features

• Class and course scheduling for all formats: in-person, online, and hybrid
• Automated reminders, emails, and push notifications
• Built-in video hosting and content library
• Memberships, class packs, and one-time pricing options
• CRM-style client tracking and analytics

Pricing

• Starting price: Not stated publicly (estimated from reviews: around €90/month)
• Setup fee: May apply depending on plan

Rating

• Modern — 9/10
• Ease of use (staff) — 7/10
• Ease of use (clients) — 8/10

4. Mindbody

Mindbody is one of the most established platforms in the fitness and wellness space, offering a wide set of features for scheduling, payments, client management, and marketing. It’s often used by large studios, but its complexity and price point may be too much for small Pilates businesses focused on reformer or mat classes

Best for: Larger or multi-location Pilates studios needing advanced tools and brand-level customization.

Key features

• Class and appointment scheduling for private and group sessions
• Branded mobile app (with higher-tier plans)
• Built-in CRM, marketing automation, and client engagement tools
• Payment processing and recurring memberships
• Marketplace exposure through the Mindbody consumer app

Pricing

• Starting price: From $129/month (~€120/month)
• Setup fee: May apply depending on plan

Rating

• Modern — 7/10
• Ease of use (staff) — 6/10
• Ease of use (clients) — 7/10

5. Glofox

Glofox is a comprehensive fitness management platform with strong scheduling, branding, and reporting features. While it offers a wide range of tools, it can feel heavy and overly complex for smaller Pilates studios—especially those that don’t need branded apps or deep analytics. The setup process can also be more involved compared to simpler, more lightweight alternatives.

Best for: Pilates studios looking for a branded client experience and more advanced business tools.

Key features

• Real-time class and session scheduling with waitlist support
• Branded mobile app (available on premium plans)
• Memberships, class packs, and drop-in support
• Client booking, notifications, and push messaging
• Revenue and attendance reporting

Pricing

• Starting price: Not stated publicly (estimates suggest from ~€95/month)
• Setup fee: May apply depending on plan

Rating

• Modern — 8/10
• Ease of use (staff) — 7/10
• Ease of use (clients) — 8/10

Reformer vs. Mat Pilates Scheduling: What to Consider

While both reformer and mat Pilates classes benefit from solid scheduling tools, they often come with different studio needs:

Reformer Pilates

• Typically requires limited spots (due to number of machines)
• Needs precise capacity management and waitlists
• More likely to be offered as premium pricing or small-group sessions
• Often involves pre-booked series or class packs

Mat Pilates

• Usually allows for larger class sizes
• May be scheduled more frequently or drop-in friendly
• Works well with memberships and open calendar access
• Great for livestream or hybrid offerings

When choosing software, look for tools that support:

• Capacity controls and waitlists
• Flexible pricing (drop-ins, packs, and memberships)
• Easy client rescheduling and plan tracking

Platforms like time2book give you the flexibility to run both class types from a single dashboard—so you’re covered whether you're teaching five reformer sessions or a 20-person mat flow.

Pilates Scheduling Software: Frequently Asked Questions

Still exploring the right booking tool for your Pilates studio? Below are answers to the most common questions about reformer and mat Pilates scheduling software—covering features, pricing, client tools, and what to expect from platforms like time2book, Momoyoga, and Mindbody.

Final thoughts

Finding the right scheduling software for your Pilates studio comes down to what fits your class structure, team size, and client experience goals. Whether you're managing a small mat Pilates schedule or limited-capacity reformer sessions, the right platform can save hours of admin, reduce no-shows, and boost revenue through memberships and class packs.

Tools like Time2book offer a modern, flexible solution built for Pilates professionals—simple to use, mobile-friendly, and ready to grow with your business. No complex setup. Just better bookings, payments, and client management—all in one place.